Moving a school's data between management systems sounds scarier than it is. Edupac's DBE/SA-SAMS export workflow means your core data exports cleanly — and importing it is work we do for you, at no cost. Here's exactly how it goes.
Last updated: 13 August 2026. Considering the switch? Start with the factual Edupac vs MyEncore comparison.
What carries over
| Data | Migrated? | How |
|---|---|---|
| Learner records | ✅ Yes | Imported from your Edupac / SA-SAMS exports |
| Parent contact details | ✅ Yes | Imported and linked to learners |
| Fee history | ✅ Yes | Imported so balances and history stay intact |
| Class structure | ✅ Yes | Grades and classes recreated as-is |
| Timetables | Rebuilt | Set up fresh in MyEncore's timetable module |
| Everything else | Ask us | Bring your export files — we'll tell you upfront what can move |
The five steps
1. Export your data from Edupac
Use Edupac's standard export workflow — the same one that feeds DBE/SA-SAMS compliance. If your admin team already does DBE submissions, they already know this step.
2. We import
Send us the exports. We import learner records, parent contacts, fee history, and class structure into your new MyEncore school.
3. We verify together
Record counts are checked against your exports, and your admin team spot-checks real learners, parents, and balances before anything goes live.
4. Staff setup and parent rollout
Teachers and admin staff get accounts and a walkthrough. Parents receive app invites — the parent app is the heart of MyEncore, so this step is where the switch becomes visible to your community.
5. Parallel-run for one term
Daily work moves to MyEncore while Edupac stays available in the background for one term. If any gap is found, nothing is lost. After the term, you switch Edupac off.
Timeline
| When | What happens |
|---|---|
| Week 1 | Export, import, and verification |
| Week 2 | Staff setup, parent app rollout |
| First term | Parallel run — MyEncore live, Edupac on standby |
| After the term | Edupac decommissioned; MyEncore is the system of record |
What it costs
The migration: nothing. It's included when your school signs up.
MyEncore afterwards: R50 per learner per year (R4.17/month) for under-1000-learner schools, all modules included — tapering from R27/learner/year in Year 1 for 1000+ learner schools. Published pricing, no sales call needed: see pricing.
Before-you-start checklist
- ☐ Confirm who at your school owns the Edupac admin login (you'll need it for exports)
- ☐ Run a fresh Edupac/SA-SAMS export and keep a copy as your archive
- ☐ Pick a target term for the parallel run (term boundaries make the cleanest switch)
- ☐ Nominate one admin staff member as the migration contact
- ☐ Contact us — we'll confirm timelines and take it from there
Trademark disclaimer
Edupac is a trademark of Edupac Software Support Services. MyEncore is not affiliated with, endorsed by, or sponsored by Edupac Software Support Services. Statements about Edupac's export capabilities are based on its DBE/SA-SAMS compliance workflow as documented at edupac.co.za.
Last updated: 13 August 2026.