How MyEncore Works with SASAMS
MyEncore is built for South African schools. Its SASAMS integration lets you run your daily school management in MyEncore while keeping your DBE reporting current — without re-entering data in two systems.
Step 1: Import from SASAMS
Export your learner data from SASAMS and import it into MyEncore. Class assignments, demographics, and contact details map across automatically.
Step 2: Work Daily in MyEncore
Capture attendance, marks, parent communications, and fee data in MyEncore. Everything is stored and ready to export at any time.
Step 3: Export to SASAMS
When a DBE submission is due, use MyEncore's SASAMS export to generate the correct file. Upload directly into SASAMS — done.
DBE Compliant Throughout
Attendance, marks, and learner records in MyEncore match SASAMS format, so your DBE reporting is always current.
What Data Can Be Exchanged with SASAMS?
Learner Information
Demographics, contact details, grade and class assignments, and enrollment status — imported from SASAMS and kept in sync for your annual updates.
Attendance Records
Daily attendance captured in MyEncore (digital roll call with GPS sign-in) is ready to export to SASAMS in DBE format for quarterly and annual submissions.
Assessment Data
Marks and assessment results entered in MyEncore can be exported in SASAMS format — accurate, formatted correctly, no spreadsheet rework.
Staff Information
Teacher and staff records maintained in MyEncore can be kept aligned with SASAMS staff requirements for full DBE compliance.
Benefits of SASAMS Integration
No Double Data Entry
Enter data once in MyEncore. Export to SASAMS when needed. No copying between systems, no transcription errors.
Always DBE Ready
Because your attendance and marks are in MyEncore daily, your SASAMS export is always up to date. No last-minute panic before submission deadlines.
Accurate Data
Direct export from MyEncore means no transcription errors between systems. Your SASAMS data matches your MyEncore records exactly.
Setup in 1–2 Weeks
SASAMS integration is configured during your initial MyEncore onboarding. We import your existing SASAMS data to populate your learner records on day one.
Frequently Asked Questions
Does MyEncore import data from SASAMS?
Yes. MyEncore imports learner data from a SASAMS export file, including demographics, class assignments, and contact details. The import preview lets you confirm changes before they are applied.
How do I export marks and attendance to SASAMS?
In MyEncore, use Administration > SASAMS Export. Select the period, generate the export file, and upload it into SASAMS. This covers attendance, marks, and DBE-required data — no manual re-entry.
What is SASAMS (SA-SAMS)?
SASAMS is the South African School Administration and Management System — the DBE's official system for school data reporting. South African schools use it for quarterly and annual submissions to the Department of Basic Education.
How long does SASAMS setup take with MyEncore?
SASAMS integration is configured during initial setup, typically within 1–2 weeks. We import your existing SASAMS data to start you with full learner records from day one.
See MyEncore × SASAMS in Action
Book a free demo and we'll walk you through the full SASAMS import and export workflow for your school.